Event Co-Sponsorship Guidelines

CO-SPONSORED ACTIVITIES

Over the years, CLAS has co-sponsored conferences, performances, and events spearheaded by other departments and institutions both on- and off-campus. We are pleased to provide financial or administrative support for a limited number of activities each year. Organizations seeking support from CLAS should be aware of our co-sponsorship guidelines.

1. Co-Sponsorship Requests

The Center for Latin American Studies is happy to consider providing co-sponsorship in the way of funding and/or the use of the CLAS Seminar Room to non-CLAS groups hosting events with a Latin American focus.

• CLAS requires that a written proposal including a budget (if applicable) be submitted to Associate Director Elizabeth Sáenz-Ackermann. A separate proposal must be presented for each event or activity.
   
• In the fall quarter, any co-sponsorship request from outside CLAS must be proposed to CLAS two weeks in advance of the event in order to ensure that CLAS has enough time to process the transfer of funds.
   
• In the winter and spring quarters, any co-sponsorship request from outside CLAS must be proposed to CLAS one month in advance of the event in order to ensure that CLAS has enough time to process the transfer of funds.
   
• Any co-sponsorship request from outside CLAS that does not involve funding must be proposed to CLAS two weeks in advance of the event.
   
• Groups receiving funding from CLAS must include the Center's name as a co-sponsor on all written or electronic publicity distributed in advance of the event.

2. Use of Bolivar House

After-hours use of Bolivar House is limited to events sponsored by CLAS and its working groups. Non-CLAS groups wishing to use the seminar room or grounds for events on evenings and weekends must seek prior approval from CLAS Director and must also be willing to pay a CLAS staff member to oversee building use during the event.

3. Publicity for Events

Working groups and non-CLAS groups or persons wishing to use Bolívar House for events supplementary to the established weekly CLAS lecture series (held at 12:15 each Tuesday) must arrange for their own publicity (flyers and email messages). Requests to disseminate information about the event via CLAS's weekly email update will be considered on a case-by-case basis. CLAS email updates are distributed each Friday during the academic year; therefore, information about events must be submitted to the Program Coordinator in advance of the Friday prior to the week in which the event will be held.

4. Proposed Speakers for Noon Lunch Lecture Series

Groups wishing to propose speakers for CLAS's Noon lunch lecture series are welcome to do so. Proposals must be made in the quarter preceding the proposed lecture date.

All CLAS policies can be waived only under special circumstances and only at the discretion of the CLAS director or associate director.